Privacy Notice

Last updated: 26 August 2026

This notice explains how the Oxford Ministry for the Future ("OMF", "we", "us") handles personal data collected through this website (ministryforthefuture.co.uk).

Who is responsible for your data

The data controller for this website is Hertford College, Oxford. The Oxford Ministry for the Future operates as an activity convened at the College. If you have any questions about this notice or your personal data, please contact us at privacy@ministryforthefuture.co.uk.

What data we collect

When you visit the site, our hosting provider (IONOS) automatically records technical information in server logs, including your IP address, browser type and the pages you view. This is standard for running and securing a website.

We do not currently operate a newsletter, contact form or analytics. Before you choose to play an embedded video, no connection is made to Vimeo or YouTube: the preview images are stored on our own server.

If you choose to play a video, the relevant provider receives technical information such as your IP address, browser and device information, and the page from which the video was requested. The provider may also read or store cookies or similar technologies. We use YouTube's privacy-enhanced domain and Vimeo's do-not-track player setting to reduce provider data use, but these settings do not prevent all processing by the provider.

Why we use it, and our legal basis

We use server log data for our legitimate interest in operating a safe, functional and secure website. We do not use it to identify or profile individual visitors.

We use third-party video providers to make OMF films and event recordings available. A provider is loaded only in response to your active choice to view a particular video.

Who we share it with

We use IONOS as our hosting provider, and they process server log data on our behalf as our processor. We do not sell your data.

If you choose to load a video, technical data is shared directly with Vimeo or YouTube, a service provided by Google. These providers process data under their own privacy notices: Vimeo Privacy Policy and Google Privacy Policy.

How long we keep it

We keep server logs only for as long as needed to run and secure the site — typically up to 12 months — after which they are deleted or anonymised.

Your rights

Under UK data protection law you have the right to access your data, to correct it, to have it deleted, to restrict or object to how we use it, and to data portability. To exercise any of these rights, contact us at privacy@ministryforthefuture.co.uk.

Cookies

OMF does not use analytics or advertising cookies on this site. Embedded video providers remain blocked until you choose to load a video. Once loaded, Vimeo or YouTube may use cookies or similar technologies in connection with delivering the requested video. Because the choice is made directly at each video before the provider is contacted, we do not show a separate site-wide cookie banner.

Complaints

If you are unhappy with how we have handled your personal data, you can complain to the UK Information Commissioner's Office (ICO) at ico.org.uk.